How it works
Set it up once. Your guests do the rest.
Setting up a corporate event gallery takes about two minutes: name the event, add a cover photo, and choose whether guests can send photos, videos and voice. You get one QR code and a short link to share. Place the code where guests gather, and memories arrive all night into your private gallery — with no app to download and no account for anyone to create.
- *Create your corporate event event — name it, add a cover, pick photo, video and voice.
- *Print and place the QR — welcome table, tables, or a quick announcement.
- *Relive it forever — everything lands in a private vault you keep.
Every angle
The moments no single camera catches.
The best corporate event moments are almost always the unplanned ones — caught by the people in the room, from angles no hired photographer can reach. When every guest is a camera, you stop relying on one person's viewpoint and start collecting the whole night: the reactions across the room, the small candid moments, and the short clips that turn out to matter most.
- *Keynote and stage moments from the audience.
- *Booth and networking shots you can't be everywhere for.
- *Short clips from the after-party.
Private & yours
A private gallery — not a public feed.
Gooya is write-only for guests: they send their own photos and videos and never browse what everyone else uploaded, so nothing turns into a public feed during your event. You stay in control — decide when (or whether) guests see the gallery, hide or remove anything you don't want, and download every original in one ZIP whenever you like. The memories are private, and they're yours to keep.
- *Write-only for guests — no public posts, no comparing.
- *Host-controlled reveal — seal it, then open it together.
- *One-click ZIP download keeps your own backup.
Crowd-sourced event coverage
Every attendee becomes a second camera.
One photographer can't cover a keynote, the expo floor, breakout rooms and the after-party at once. A QR code turns every attendee into a camera: they scan, shoot, and the photos and videos land in one private gallery your team owns. You get coverage from angles and rooms a single shooter would never reach — at no extra staffing cost.
- *Keynote and stage shots from the audience.
- *Booth, breakout and networking moments.
- *After-party coverage without a late-night photographer.
Reuse for marketing
Own the files — then use them for the recap.
Because the host downloads everything in one ZIP and owns the originals, attendee photos become fuel for your post-event recap: the wrap-up email, social posts, next year's landing page, the sponsor report. You curate first — hide anything off-brand or private — then export the rest. It's user-generated content with the rights and the visibility you control.
- *One-click ZIP of original-quality files.
- *Curate before you publish — hide what's off-brand.
- *Recap email, social, sponsor decks, next-year promo.
Where to put the QR
On the badge, the signage, and every table.
Corporate attendees respond to a code that's everywhere they look: printed on lanyards or badges, on stage and hallway signage, on cocktail tables at the reception, and on the closing slide. Pair it with a short prompt from the host or emcee — a single "scan the code and share your shots" from the stage lifts participation more than any sign alone.
- *Badge/lanyard print for all-event access.
- *Stage, hallway and table signage.
- *An emcee prompt — the biggest single lift.
Gooya vs Google Drive or email
Stop chasing attendees for their photos.
The usual post-event scramble — "please email us your photos," a shared Drive folder nobody uploads to — collects a fraction of what was shot. A QR gallery captures it in the moment, with no Google account or folder permissions to explain. You finish the event with the photos already gathered instead of sending follow-up requests for weeks.
- *Captured during the event, not chased after it.
- *No attendee accounts or folder permissions.
- *One private gallery your team controls.
Privacy and control
Private by default, with host moderation.
Attendees are write-only — they send their own shots and never browse the full gallery — so nothing becomes a public feed during the event. Your team controls reveal and can hide or remove anything before the gallery is used. That keeps confidential sessions, unbadged guests and off-brand moments out of whatever you publish.
- *Write-only attendees — no public browsing.
- *Host moderation: hide or remove before publishing.
- *Reveal control for confidential sessions.
Sponsors and stakeholders
Coverage your sponsors and leadership actually want.
Sponsors pay for visibility and leadership wants proof the event landed. Crowd-sourced photos give you both: booth traffic, branded moments, full rooms, and genuine attendee engagement — captured from the floor, not just the official angle. Curate the gallery, then hand sponsors and stakeholders a folder of real, on-brand images for their own recaps. It turns event photography from a cost line into a deliverable.
- *Booth and branded-moment coverage for sponsors.
- *Full-room and engagement shots for leadership.
- *A curated folder you hand to each stakeholder.
The recap, made easy
From event floor to wrap-up in one export.
The post-event window is short — the recap email and social posts want to go out while the event is fresh. Because everything is already gathered in one gallery, your team curates and exports in one ZIP the same day, instead of waiting weeks for a photographer's delivery or chasing attendees for files. Faster recap, more content, and assets you own for next year's promotion.
- *Same-day assets for the recap and social.
- *No waiting on a single photographer's delivery.
- *Reusable content for next year's promotion.
